TITLE: Accounts Payable Supervisor
LOCATION: Carol Stream
RESPONSIBILITIES:
- Reviews and enter vendor invoices into ERP system.
- Interacts and resolve problems with vendors.
- Reconciles vendor statements.
- Reviews reconciliation of AP invoice register to G/L.
- Print checks.
- Files all processed AP payments.
- Analyzes vendors and vendor invoices for Savings.
- Coaches and assists internal customers on AP issues.
- Performs Year end Accounts Payable accrual.
- Fulfills year-end audit requirements.
- Controls administration of I Pass accounts.
- Monitors and verifies operating lease schedules (rents, vans, etc.) and obtain lease paperwork.
- Reviews subordinate’s work.
- Performs special projects as requested by Management
JOB QUALIFICATIONS:
- Knowledge of balance sheet, income statement and an understanding of cash flow and Accounts Payable effect on the same.
- Strong working knowledge of the general ledger and its relationship to financial statements.
- Ability to use reason in reviewing vendor invoices (i.e. determining applicable charges such as sales tax depending on tax status).
- Ability to reconcile vendor statements, checking for credits due as well as possible “lost” invoices.
- Skilled in communicating to both internal and external customers.
- Skilled in use of Microsoft Excel. Specifically, ability to create spreadsheets, formulas, and use tools (i.e. Sort, subtotal).
- Detail oriented, ability to multi-task, and organized.
- This position requires a minimum of a two year Accounting Degree or equivalent experience preferred.
- Proficient in 10 key calculators, and other Microsoft Office products
All interviews are kept in the strictest confidence, off site evaluation / information is available.
Associated Material Handling Industries, Inc.
Attn: H. R./Tech
550 Kehoe Boulevard
Carol Stream, IL 60188
Fax: 630-588-3575
EOE/M/F/V/D
E-Mail: cflood@associated-allied.net |
TITLE: Receptionist
LOCATION: Carol Stream
RESPONSIBILITIES:
- Answers switchboard and directs the caller to the appropriate associate.
- Greets and directs visitors to the appropriate associates.
- Provides callers with information such as company address, directions, fax numbers, website, and other related information.
- Receives, sorts, and distributes incoming mail.
- Prepares and coordinates the pick-up of overnight mail to be sent to branch offices.
- Enters auto expense summaries and insurance verifications into Excel for auto fringe calculation.
- Enters Home Depot miscellaneous bill lift truck related invoices into ProFleet system for Raymond.
- Assists A/P by entering invoices into system, alphabetizing check copies for filing, and reviews statements.
- Processes credit card transactions for Accounts Receivable Department.
- Maintains attendance record for Sales and Administrative personnel and forwards to Human Resources Department.
- Performs related duties as assigned or as the situation dictates
JOB QUALIFICATIONS:
- Knowledge of basic switchboard systems and their use.
- Knowledge of Microsoft office products such as Word, Excel, and Outlook. A basic proficiency is acceptable.
- Skilled in communication and conducting oneself in a professional manner.
- Ability to work independently on assigned tasks as well as to accept direction on given assignments.
- Ability to work collaboratively with various departments.
- This position requires a High School diploma or equivalent (GED), and a minimum of 6 months to a year of relevant experience and/or training, or equivalent combination of education and experience.
- Incumbent should have exceptional interpersonal communication skills.
- Incumbent will use a computer, calculator, credit card machine, and copy machine.
All interviews are kept in the strictest confidence, off site evaluation / information is available.
Associated Material Handling Industries, Inc.
Attn: H. R./Tech
550 Kehoe Boulevard
Carol Stream, IL 60188
Fax: 630-588-3575
EOE/M/F/V/D
E-Mail: cflood@associated-allied.net |
